This is currently a work in progress -It was started before the pandemic and has been greatly modified.
| June Birthday Meeting | 1stVP (closed meeting – only for members) | -6PM meeting with a potluck (themes include high tea, 80s western etc) -Birthday cake or cupcakes are ordered for dessert -Free raffle ticket given to all members – sales still happen for more tickets -Unsung Hero is honored if present -Quilt is presented to outgoing President. -Annual dues are collected by membership |
| June Board | Potluck Incoming & outgoing boards | – Held at a member’s house or park with Potluck -Binders & keyes for the office are exchanged -Times are set to change the bank signatures -New President installed, President needs to sign at the church for that key. |
| July Meeting | 1st VP | -ideas include an Ice Cream Social –Avoid 4th of July weekend, Friday meeting OK ( Not 2nd Monday – too many conflicts for members) -President announces all committees not filled for year and asks for sign-ups |
| July Board Meeting | -1st VP to discuss August program -2nd VP to discuss Sept. program | |
| August Meeting | 1stVP Community quilt presentation or local paid speakers | –Ideas include Lecturer, Community quilts presentation or a round robin quilting demonstration. -Consider Making this the due date for membership renewal. Drawing for all the scholarships this month. and having membership use this data for printing membership Directory. -Good time to start the quilt challenge and BOM |
| August Board | –1st VP puts together ideas for a quilt to present to the outgoing president. This is worked on jointly by board | |
| September Meeting Special Event | 2nd VP Friday Meeting | –A Friday Meeting to avoid the Labor Day Holiday -Paid Speaker, agenda kept short -Drawing for Scholarships are drawn unless this is moved to August |
| September Board | -Discuss the making of Opportunity or Yes Mam quilt -Discuss Advertising for the auction and how members can help -Fall Festival, how is it going | |
| October Meeting | 1st VP | –Ideas include Sewing Circles program or Speaker -Opportunity/Yes Mam – solicit membership help. – Last meeting to bring items for Holiday Auction – Holiday Auction plans and volunteers finalized -Drawing for the November workshop (starts 2020) |
| October Board | -Last push to auction -Make shed supplies are in good order. | |
| October Paso Festival | Festival Coordinator last Sat | -Volunteers to man a display of Auction Quilts – Offer quilting demonstrations, offer Auction bookmarks. Display Auction & raffle quilts |
| Holiday Auction | 1st Sat. Nov. | -Set up in morning – Doors open to public at 6PM Auction is 7-9 |
| November Meeting | 1st VP | -Pie meeting. Easy program either with last minute items for the auction or as a wrap-up after. We usually serve pie. this is a social meeting |
| November Board | -Discuss Auction and decide on amount of proceeds for the auction. We usually round up the 25% to a nice number -Discuss Dec & Jan program | |
| December Meeting | 1st VP | –Ideas include a Holiday program. Games, gift exchange etc. – Start February Workshop signup -Free raffle ticket given to all members – sales still happen for more tickets |
| NO BOARD | MEETING IN | DECEMBER |
| January Meeting | 1st VP | –Ideas include a a paid local speaker, demonstration activity. -Jan & Feb meetings can be switched. -Holiday Auction Coordinator need to be selected -Charity Auction Nomination form included in newsletter. |
| January Board | -Nominating committee need to be selected -Treasurer needs to convene budget committee to review how we are doing on the budget in February. | |
| February Meeting Special Event | 2nd VP Special Event | |
| February Board | -Budget committee reviews budget | |
| March Meeting Trash to Treasure | 1st VP Challenge sets up Show | -Challenge display is voted by members -Start Seven Sister Workshop scholarship sheet -Start PIQF Workshop scholarship sheet |
| March Board | ||
| April Meeting | 2nd VP | -Draw for the scholarship forPIQF -Draw for the scholarship for Seven Sister’s Quilt Show |
| April Board | -New budget committee convened | |
| May Meeting Annual Meeting | 1st VP | -Vote on the slate of officers |
| May Board | -Present new budget to Board | |
| May Paso Festival | Festival Coordinator |